Expense Guidelines:

Funding for rural placements has been provided to ERMEP from the Government of Ontario.  According to the Ministry of Health and Long Term Care for the distribution of funds, ERMEP administers these funds to participating medical learners.  Learners wishing to qualify for a funded placement in Eastern Ontario must completed the learner expense form after their rotation.

  Guidelines for funding are as follows:

  1. Placements must be in a community that has been approved by the University of Ottawa and/or Queens University and ERMEP.
  2. A placement duration is for a minimum of 4 consecutive weeks and a maximum of 8 consecutive weeks.
  3. Learners must contact ERMEP and fill out an online application form before the placement commences.  Note that applications must be completed for funding to be issued.
  4. Funding will cover learner expenses incurred during the placement and will be limited to ACTUAL expenses for accommodation in the host community and transportation.
  5. Maximum allowable funding for accommodations in the host community is $800/4-weeks.  Hosting accommodations invoice ERMEP directly.  Learners are responsible for all charges that they incur beyond the regular cost of accommodation, including such things as food, telephone,  and internet charges. 
  6. Learners are encouraged to live in the host community during their placements as this will enhance the experience.
  7. The learner is encouraged to obtain the most cost-effective, practical method of transportation.  Car rentals are NOT eligible for reimbursement.  Original receipts are required for reimbursement for travel by bus or train and if accommodation payment is paid by the learner.  Gas receipts are not required.
  8. When a privately owned vehicle is used for transportation to and from the placement, learners are compensated $50/week.  
  9. Maximum allowable funding for transportation is $450.
  10. Funding will be issued upon submission of receipts (if applicable), expense form, ERMEP evaluation, and completed rotation schedule.  Funding will not be issued until all the listed documents are received and reviewed.
  11. Expense forms must be submitted to ERMEP within 60 days from rotation completion to be reimbursed.  All expense forms received after 60 days will not be reimbursed.
  12. Refund cheques not cashed within 6 months will not be reissued.

Receipts must be mailed to:
Eastern Regional Medical Education Program (ERMEP)
61 A Gore Street East
2nd Floor
Perth, ON   K7H 1H6

Attention:  Sandra Whan
                 Assistant Director

or email to:  whans@ermep.com 

It is the responsibility of ERMEP to issue all funding to the learners and preceptors in a cost-effective and accountable manner on behalf of the Ministry of Health and Long Term Care.  It is the responsibility of the learners to follow the guidelines and respect the limited funding available for learners.